March 26 2018 Board Meeting

MHA

Board of Directors

Meeting Minutes v2

Board meeting

March 26, 2018, 6:30 P.M.

Unity Church, Boulder, Colorado

Session times

  • Open session: 6:42 – 7:39 P.M.
  • Executive session: 7:39 – end of the meeting.; Confidential resident information

Attendance

  • Present in person: Isabel Sanchez, President; Scott Goddard, Vice President; Sunny Shaughnessy, Management Committee Chair; Melissa Swedlund, Treasurer; Kathy Lange, CPM; Race Cowgill, Zenith Management Consulting and MHA Board Administrator
  • Present by phone: Curtine Metcalf, Secretary
  • Absent: Marguerite Ryback Thistle Communities
  • Vacant positions: none
  • Also present: MHA residents: Suman, Jennifer Cornell

Electronic votes before the meeting

Redacted

  • 2/28/18 The Board approved 1/22 minutes v2
  • 3/2/18 The Board concluded on the following assignments, at least for now:
  • Isabel and Kathy: set agenda, get input for it, post 10 days prior (but there is no requirement to post)
  • Race: prepare Q and Board meeting notices; put newsletter together, do minutes (all meetings)
  • All communication between MComm and Kathy will be shared with the entire Board.
  • 3/3/18 The Board said all CPM violations letters need to have CPM contact info
  • 3/8/18 The Board approved the Board meeting minutes of 3/26
  • 3/8/18 The Board approved the Q meeting minutes of 3/25
  • 3/13/18 The Board approved a park-wide email from [resident] requesting participants in Eco-cycle tour
  • 3/15/18 The Board approved a letter to [resident] explaining spam and to not send emails to all residents.
  • 3/15/18 The Board approved the newsletter
  • 3/20/18 The Board extended the Zenith contract to 7/31/18
  • 3/20/18 The Board approved an email to [resident 1] explaining that the Board has had multiple contacts with [resident 2], who has complained about [resident 3, and the issue at hand].
  • 3/24/18 The Board approved CPM sending grievance policy to [resident], asking her to file grievance.

Resident forum

  • A resident asked the Board to hold a plant and seed exchange in April. The Board asked the resident for written information to put into the newsletter about it.
  • A resident mentioned they are worried about fire hazard regarding a certain lot. The Board said it would look into it.

Financial overview

  • Melissa provided the following information about the past month:
  • Income: $55,162
  • Expenses: $42,610
  • Net income: $6,738
  • Total assets: $820,104

Irrigation upgrade

  • The contractor upgrading the irrigation system by the boat swings will be doing the work as soon as weather permits.

Asphalt and speed bump repair

  • The Board will review the bids and made a decision over email.

Lot numbers and maps for emergency vehicles

  • Sunny provided to the Fire Department and Ambulance Services a list of lot numbers accessible at each entrance to the Park.

Spring clean up

  • The Board will once again provide dumpsters, volunteers, etc.
  • Dates to be determined.

Administrative tasks

  • The Board asked Race to do this month’s newsletter, minutes, meeting notice (Q), agenda, and task list.

Executive session

  • Confidential resident information

Meeting ended at 8:16 PM

Note: In months when the MHA newsletter is published, all BOD minutes (BOD and resident meetings) are sent out with the BOD newsletter, to all residents. Otherwise, the minutes are either sent on their own, without a newsletter, or sent with the subsequent newsletter and minutes. Newsletters and minutes are published in both English and Spanish.