February 2015 MHA BOD Minutes

February MHA BOD Meeting
February 23, 2015
Unity Church, Boulder, CO

Present as Board Members were Richard Kluding/Pres, Dustin Facteau/VP, Isabel Sanchez/Management Cmte Chair,Josh Holleb/Treasurer, Curtine Metcalf/Secretary; Present from Management was Kathy Lange/Classic Property Management; Mary Duvall was present from Thistle; Dan and Carol Teboe and Jo Morgan were present as homeowners

Meeting was called to order at 6:32pm

HOMEOWNER FORUM
Teboes were present just to observe as was Jo Morgan.

INFRASTRUCTURE UPDATE
No update yet, Isabel would like recommendations from the City and Thistle; Richard stated that the City is reviewing their infrastructure and we may be able to tap into their project.

FINANCIALS
Nothing received to date from Shockcor except bills; Isabel suggested that we could use a CD if needed to pay outstanding bills.

MANAGEMENT COMPANY REPORT
PROGRESS

• Locks changed on doors/sheds
• Key to Management Committee (Enzo)
• Walkthrough with Mgmt Committee to familiarize
• Walkthrough with snow vendor and Mgmt Committee for snow removal
• Savings account transferred to Board signer CoBiz
• Change of address for vendors complete
• Paid necessary bills as needed
• Collected all rent
• Cleaning laundry area and dumpster areas 2X per week
• Shut off utilities to abandoned trailer
• Set up and pulled dues for ACH
• Met with Thistle to find out what is needed on a regular basis

PLANS
• Become more familiar with Park
• Research how to proceed on abandoned trailer….market rate lot
• Continue to pursue getting information from Shockcor
• Work with Mgmt Committee to implement what they want done

ISSUES TO ADDRESS
• Need to get information from Shockcor as well as Board access to accounts
• Work through a few outstanding concerns about dues incorrectly paid; Need all documents
necessary to do business from Shockcor

DENVER FOUNDATION GRANT
Thistle would like to have us apply for this grant to assist with Board training; will work on this in April or May.

RULES AND REGULATIONS
Discussion followed; Isabel moved to approve the Rules and Regulations as January 31, 2015. Curtine seconded the motion; the motion passed unanimously.

NOTICES
Curtine moved to approve all 4 notices as presented; Richard seconded the motion; the motion passed unanimously.

GRIEVANCE POLICY
Curtine moved to approve the policy dated 2/23/15; Josh seconded the motion to approve; The motion was approved unanimously.

COMMUNICATIONS and OPERATIONS
Further discussion followed regarding additional changes that might be desired; Dustin moved to pass the document with changes; Isabel recommended that this document be tabled until next regular meeting; this will be voted on next month.

MANAGEMENT COMMITTEE APPLICATION
Criteria were discussed regarding what needs to be included on the application; this will be discussed further; Jo Morgan can come as a visitor; Isabel invites everyone to be on the Management Committee.

COMMUNICATION  FROM RESIDENTS – 1 POINT OF CONTACT
There needs to be more clarity.

All residents should call the Management Company (CPM) directly for park concerns, Rules & Regulations; Grievance Policy and a note inviting people to call Classic Property Management Company directly with questions should be sent out this week; please also include the standard Violation Letter(s) samples. Management should also be contacted for any letters needed for school, financial etc.; please translate into Spanish. Isabel will advise which lots should get these.

Management Company and MHA Secretary should have minutes out within the week; calendar and website can be discussed at a later meeting.

Transition….leases review; Management to request current information from all residents; criminal background checks required for all people living in Mapleton Home Association Park; Manager will check and approve; Current Lease form needed; Isabel will provide to Management.

Board went into Executive Session at 7:50pm after a brief break; Board came out of executive session at 9:56pm; Next regular BOD meeting will be March 23, 2015, 6:30; with the Members Quarterly meeting on Sunday, March 22, at 5:00pm, Unity Church.

Meeting was adjourned at 9:58pm.