MANAGEMENT COMMITTEE MINUTES – APRIL 17, 2012

MGT CTE NOTES 4-17-12

Improvement Requests
#157 – approved
#159 – to be approved upon fulfilling a couple documentation requirements. Isabel will sign
#174 – approved

Discussion on permits, related to #159 — The Homeowner found out from the City of Boulder that he can do a screen porch, not attached to his home, without a permit. If attached to the home, then need a permit. (NOTE: Isabel, please clarify this with the homeowner so that what is written is actually correct).

Community Areas near homes
Discussion on lots that were assumed to have common areas offside their homes (incl #34A, #77, #157, #46, #95, #175). We found out that in several cases, these belong to the lot.
Note – It is agreed that the Property Manager will no longer upkeep these areas (where this has been occurring) except for #46 (due to handicap).

Trees – discussion
Willows – Tom S (or D) need to talk to Ditch Co. regarding the needed maintenance, who will pay, and what requirements for removal while maintaining integrity of the ditch.

Discussion point: distinguish trees as asset to maintain and develop, and trees that need emergency safety funds – (find other money for that stuff, such as in 2012 when so much concern arose for safety after the windy winter.) Also, could include in budget, some money for emergency use. Don’t take tree maintenance and allocate it to “sudden” safety issues. The asset (trees) are to valuable to shortchange.

Review of the tree proposal from Dan’s Tree Service– looks good overall, maintenance not repeating last years. A final comment from Robert to the Property Manager will be completed within a few days, and the Tree Management Document will be turned over to them before the next round of work (which incorporates all the work done over the past few years and comments which have been gathered). )

Robert recommends that for the remaining cottonwoods in the park, that priority go towards removing them rather than maintaining them, except for a couple which are likely to last another 8-10 years (and these will need continual re-evaluation.) Maintenance is quite costly. For example, a cottonwood might need maintenance of $800-1000 one or two more times before it is finally removed at a cost of approx. $2500-3500. Robert’s thought is to delay the maintenance (unless critical), and to plan to remove the tree a year of two before it is absolutely necessary, thereby saving the maintenance costs which can go towards planting new trees. This might mean a total higher tree budget for the next 4-5 years to cover the cost of cottonwood removal.
Tom D should work with Dan to get a more thorough assessment of the cottonwoods, and also may look at a few other bids for their removal. (such as a crane coming in and removing several at once – will it save money?)

Community garden
Going to happen, Isabel will write out a task list with dates on how the garden will develop. Maggie will help her. Isabel has 20 volunteers to help fence and prep. Tom D will accompany Isabel for purchasing supplies (such as fencing at Home Depot).

Rules and Regulations
A couple changes were made in the document and it is being turned over to the Board, per their request, and per Robert stepping down from any more work on the document.

Will need to include in R&R, how we deal with accessory envelopes when homes are less than the building envelope size.
What Mgt Cte has decided is that any accessories (porches, decks, sheds, overhangs, etc) can occupy the full building envelope, if any part of it is available because a home is smaller than the total building envelope size. After that, then ½ of the accessory envelope will be the maximum available to be utilized, per City of Boulder requirements.

As an example,
• a lot site plan says the maximum building envelope is 16×60, and the current home is only 10×60. The accessory envelope which extends from the building envelope has a maximum size of 10×40.
• The homeowner can build a deck that is 6×60 (which is up to the maximum building envelope)
• Then the homeowner can build a maximum deck extension that goes 10×20 (which occupies ½ the accessory envelope). Or put in a shed that size (though sheds bigger than 8×10 need permitting).